General
- No site passes will be used.
- You may deliver your gazebos and items to site by vehicle from 09:00, then park said vehicle elsewhere if not part of your display. Vehicles must be off site by 11:00, unless they form part of your display of course. Only those vehicles we know about and have agreed will be able to remain on site.
- Stalls to be set up by 12:15 ready to receive the parade, the event ends at 17:00 when vehicles will be allowed back to collect items.
- Parking off site during the day is the responsibility of the stall holders.
- If you are a charity and collecting money provide your charity number via [email protected], there is a collective permit for street collections at the Docks. After the event confirmation of total money collected by your charity is required for submission to the City Council, use the same email address.
- We will have 2x 650L bins sited near to the Soldiers of Gloucestershire Museum, if you generate any rubbish please make sure you use those bins and not the ones generally available.
- There may be changes on the day due to unforeseen circumstances, we will endeavour to keep those affected informed as early as possible.
Site Plan
- The site plan is attached below indicating where your pitch will be.
- 'AFD Stalls Layout 2024 V2' is the diagram showing stall locations, with numbers per stall.
- 'GAFD 2024 Stalls Numbered for Layout' is the expanded list with more detail per stall using the same numbers as the diagram in the left hand column'
Safety
- Pedestrians - this is a public space so please be very wary of pedestrians in the area, especially when setting up and taking down as vehicles deliver/remove your items. For any vehicles on display ensure there is proper assistance in siting them to avoid accidents, ask for help as needed.
- Water (Victoria Basin) - take all appropriate safety measures especially near the water, please make sure you guard against people from your stall or from the public from falling in, do not allow people behind your stalls.
- Siting Vehicles - siting or movement of vehicles onsite must make use of bandsmen i.e. people to assist and control the siting.
- Access via Paju Walk - during the day vehicles may drive to park at the rear of the Dentist and Courts, this is outside of our control. Be wary and allow them the necessary safe access via Paju Walk. Paju Walk is indicated on the layout diagram.
- Access to Mariners Church - we must keep the vehicle access towards the Mariners Church free. Mariners Church is indicated on the layout diagram.
- Fire - if you have a fire extinguisher please bring it with you.
- Wind - in case the wind picks up be prepared to remove stall/gazebo walls to reduce impact. Use weights for the legs, if you don't have specific weights, large bottles of water tied to the legs would be a great idea.
- Risk Assessment - attached below
| 20240629_gloucester_afd_risk-assessment-form.pdf |
| afd_stalls_layout_2024_v2.pdf |
| gafd_2024_stalls_numbered_for_layout.pdf |
